Posted on April 2, 2020.

Choosing the right data security solution for your business can be a complicated, time-consuming task. With ever-increasing amounts of data — and with data breaches booming — it’s critical to protect and store your enterprise data securely. By 2021, data breaches will cost an estimated $6 trillion in damages. For just one business, a breach can cost over $5 million, or about $301 per employee.

That means there’s no time to waste, as the consequences of not protecting your data can be catastrophic and costly. That’s why Sanity Solutions is sharing 5 data storage security best practices that your business should implement alongside a tailored security solution.

1. Classify and Organize Your Data

Not all data is created equally, and it needs to be classified (and organized) to determine how it can be used and accessed. Data is typically labeled public, confidential, or sensitive. Some businesses may have additional categories, but no matter the case, classifications help determine what security measures need to be put in place for that data — like encryption, password-protection, two-step authentication, or more.

2. Train and Educate Everyone

Security training and education go beyond your IT team; everyone in your company needs to understand the type of data they work with, why it’s important to protect it, and how to keep it secure. Here are just some of the ways you can enforce the importance of data security within your business:

  • Have mandatory training for current and new employees to update them on best data security practices
  • Require the use of strong passwords and two-step authentication
  • Beware of email phishing scams (91% of cyber attacks start with a phishing email)
  • Restrict the ability to download data on outside computers that aren’t secure
  • Hold mandatory refresher courses each year

3. Add Security Layers to Cloud-Based Solutions

Many businesses turn to cloud-based platforms like Google Drive and Dropbox to increase collaboration and efficiencies while protecting valuable server space. However, platforms like these are becoming more concerning because there aren’t security measures in place to better track the content — like who accesses it, downloads it, and shares it. If your business currently uses or is planning to use cloud-based solutions, amp up the security by:

  • Adding content controls like watermarks
  • Setting limits for viewing, printing, downloading, and sharing
  • Adding tracking to gather analytics on documents
  • Preventing sharing and taking screenshots

4. Secure Mobile Devices

Thanks to advances in technology, more and more employees can work remotely through their company-issued laptops, phones, and tablets. While this is extremely convenient, it also means workers are physically taking the company’s data with them wherever they go, significantly widening the risk of a breach. For those who travel often, the possibility is even greater: Laptops are stolen every 53 seconds in airports. How do you ensure mobile devices are secure?

Here are a few ways:

  • Establish a secure Virtual Private Network (VPN) or Virtual Local Area Network (VLAN)
  • Enable encryption
  • Instruct remote employees to be wary of unsecured wifi networks
  • Never open sensitive documents in public places
  • Never leave company-issued devices unattended

5. Know the Security Practices of Your Provider

Having a data storage provider can be more cost-effective and productive than an in-house team, but it’s crucial to understand what measures they have in place to protect your data. Here are a few questions you can ask potential providers to make the best decision for your business:

  • How do you implement security?
  • What protections do you use?
  • What backup solutions are in place?
  • What’s the protocol if there’s a breach of your systems?

At Sanity Solutions, we’re more than just a vendor. We act as a trusted partner for big data security solutions for enterprises. Our experts provide the highest level of consulting and guidance to help you choose the best data storage solution — all while maintaining a strong commitment to your success. Contact us today to learn how our innovative data solutions can help you.